Terms and Conditions of Participation in the SAPIE Forum
By registering for the SAPIE forum 2023 you are agreeing to these terms, which form a legal contract between The Slovak Alliance for Innovation Economy (SAPIE) (“organiser”), and the registered attendee (“participant”). If you are registering on behalf of another person it is your responsibility to ensure that the person attending is aware of these terms and accepts them, and by completing the registration you are warranting that you have made the attendee aware of these terms and that they have accepted these terms.
1 General
(1) These terms and conditions regulate the participant’s application to and participation in the forum. By submitting the registration to the forum, participants shall be bound by these terms and conditions and are advised to read and understand these terms carefully before registering.
(2) Terms and Conditions are an integral part of the registration for participation in the forum.
2 Registration for the Forum
(1) Registration for the first day of the forum is exclusively upon personalized invitation. The invitation is not transferable to other persons.
(2) In order to participate in the forum, it is necessary to register for the forum by filling in a registration form available either via the link distributed in the invitation or available on the forum webpage before the registration deadline.
(3) Once the registration is submitted and approved by the organizers, participants will receive an email confirming their participation in the forum. Registration for the forum will not be completed and valid until the confirmation email is received.
(4) Participants accept that SAPIE shall unilaterally decide on the acceptance or rejection of the participants’ registration. The organizers reserve the right to decline the registration for participation in the forum if the aforementioned terms are not met.
(5) During on-site registration at the forum venue, all participants will obtain a personal badge. The badge is non-transferable and bound to the person whose name is stipulated on the badge. For security reasons, participants may be asked to present their ID card or passport.
(6) Organizers reserve the right to immediate exclusion from the premises of the forum in case of violation of these rules.
3 Participation in the Forum
(1) Participation in the forum is free of charge and does not require the purchase of a product or service.
(2) Invitation to the forum includes coffee breaks and lunch breaks as stated in the forum programme. All additional catering (i.e. consumption in the hotel restaurants or any other services) needs to be covered by the participants themselves.
(3) Should the participants find out that they are no longer available to take part in the forum, they shall notify the organisers to cancel their registration. The cancellation of registration is free of charge.
(4) Organizers shall not be liable for the arrangements of accommodation nor for the transportation costs of the participants. All costs related to accommodation and transportation of participants are borne by the participants themselves.
4 Compensation for Damages
(1) Participants are fully responsible for the damage or loss to property or costs arising from any accident caused by them during the forum on the premises, equipment and vehicles related to the forum.
5 Cancellation or Program changes by the Forum Organiser
(1) SAPIE Forum will take place on 28 – 29 March 2023 in Bratislava, Slovakia.
(2) Organizers have the right to change the date of the forum for well-founded reasons.
(3) Once the organizers change the date of the forum, it is their obligation to immediately inform the participants. The organizers are not obliged to refund damages incurred to the participants due to the change of the date.
6 Collecting and Processing of Personal Data
(1) The organizer of the forum as well as the data collector is Slovenská aliancia pre inovatívnu ekonomiku with registered office Grösslingová 2479/6-8, 811 09 Bratislava - mestská časť Staré Mesto.
(2) Organizers collect the following personal data: Name, Surname, Company/Organization, Job Title, Expertise, Email. All personal data are processed in accordance with Art. 5 Par.1 of Act no. 679/2016 Col. on General Data Protection Regulation that is necessary for arrangement and provision of services connected with organization of expert events and other activities.
(3) In relation to the forum all personal data of participants are collected to facilitate their participation in the forum, to implement organizational arrangements and their entry to the venue.
(4) All personal data provided to the organizers are confidential and will be used for the declared purposes only.
(5) By accepting the terms and conditions, the participants give their consent to the organizer to the processing of the above mentioned personal data for the stated purposes.
(6) In the same manner, the participants give their consent to the organizer to make interview(s), photography, audio and video recording of the participants. Hereby the participants give their consent to the organizers to disclose, publish, transmit or quote such material taken during the forum free of charge and without the further consent of the participants.
(7)Participants as data subjects have their rights guaranteed according to Art. 24 of Act no. 679/2016 Col. on Personal Data Protection as amended. Participants can withdraw their consent any time and object to the processing indicating it to the organizers.